Head office: Neuss
Company for engineering services mbH
Stresemannallee 4 B
41460 Neuss
Phone: +49 2131 / 40685-0
Thank you for your interest in our company. The protection of personal data is particularly important to us, which is why we would like to inform you in detail about the processing of your personal data. Personal data is always processed on the basis of statutory provisions, in particular the General Data Protection Regulation (GDPR), the Federal Data Protection Act (BDSG) and the applicable country-specific data protection laws. With this declaration, we provide information about the type, scope and purpose of the data collected, used and processed and inform those affected by the data processing about their rights. As a company and data controller, we have taken extensive technical and organisational measures to ensure the highest possible level of protection for the personal data being processed.
I. Name and address of the controller
The controller within the meaning of the General Data Protection Regulation (GDPR) and other national data protection laws of the member states as well as other data protection regulations is the:
GFI Gesellschaft für Ingenieurdienste mbH
Stresemannallee 4B,
41460 Neuss
Germany
Phone: 02131 / 40685-0
E-mail: info@gfi-engineering.com
Website: www.gfi-engineering.com
II. Name and address of the data protection officer
The data protection officer of the controller pursuant to Article 37 GDPR is
Mr. Frank Eckerkunst, Attorney at Law
c/o ITWerk Giessen GmbH*
Siemensstrasse 7
35394 Giessen
Germany
Phone: +49 641 96993-0
E-mail: eckerkunst@itwerk-giessen.de
Website: www.itwerk-giessen.de
* Insurance details:
Details of professional indemnity insurance:
There is a financial loss liability insurance with:
Hiscox Insurance Company Ltd.
Branch office for the Federal Republic of Germany
Arnulfstrasse 31
80636 Munich
Territorial scope of the insurance: Europe
Insured activity: Data Protection Officer
Sum insured for pecuniary loss liability: €1,000,000
III General information on data processing
1. Terminology
We use various terms in our privacy policy which are based on the legal basis and which are explained below in order to make our privacy policy simple and easy to understand. For the purposes of this privacy policy, the term:
"Personal data" means any information relating to an identified or identifiable natural person (hereinafter "data subject"); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;
"Processing" means any operation or set of operations which is performed on personal data or sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;
"Restriction of processing" means the marking of stored personal data with the aim of restricting its future processing;
"Profiling" means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular, to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements;
"Pseudonymisation" means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data is not attributed to an identified or identifiable natural person;
"Controller" means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law;
"Processor" means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller;
"Recipient" means a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall comply with the applicable data protection rules according to the purposes of the processing;
"Third-party" means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data;
"Consent" of the data subject means any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by clear affirmative action, signifies agreement to the processing of personal data relating to him or her;
2) Scope of the processing of personal data
In principle, it is possible to use our website without providing personal data. We only process our users' personal data to the extent necessary to provide a functional website and our content and services. The processing of our user's personal data only takes place regularly with the user's consent. An exception applies in cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law.
3) Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for the processing of personal data, Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.
When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.
Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis.
In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d GDPR serves as the legal basis.
If the processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for the processing.
As a responsible company, we do not use profiling or other automated decision-making.
4) Data erasure and storage duration
The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. Data may also be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. The data will also be blocked or erased if a storage period prescribed by the aforementioned standards expires unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.
IV. Use of our offer
1. Provision of the website and creation of log files Description and scope of data processing, legal basis, purpose and storage period
Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.
The following data is collected:
(1) Information about the browser type and version used
(2) The user's operating system
(3) The user's internet service provider
(4) The IP address of the user
(5) Date and time of access
(6) Websites from which the user's system accesses our website
(7) Websites that are accessed by the user's system via our website
The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.
The legal basis for the temporary storage of data and log files is Article 6(1)(f) GDPR. The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user's computer. For this purpose, the user's IP address must remain stored for the duration of the session. The data is stored in log files to ensure the functionality of the website. We also use the data to optimise the website and to ensure the security of our information technology systems. The data is not analysed for marketing purposes in this context. These purposes also constitute our legitimate interest in data processing in accordance with Art. 6 para. 1 lit. f GDPR. The data is deleted or anonymised after the purpose of its collection has been achieved so that it is no longer possible to assign it to the client. The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, the user has no option to object.
2. Use of cookies
Description and scope of data processing, legal basis, purpose, storage period, revocation and removal options
Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. When a user accesses a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is opened up again.
a) We use technically necessary cookies to make our website more user-friendly. Some elements of our website require that the accessing browser can be identified even after a page change.
The following data is usually stored and transmitted in the cookies:
(1) Language settings
(2) Log-in information
(3) Session ID
b) If we also use (technically unnecessary) cookies on our website that enable an analysis of the user's surfing behaviour, the following data can generally be transmitted in this way:
(1) Search terms entered
(2) Frequency of page views
(3) Use of website functions
(4) IP address
(5) Browser data
When accessing our website, the user is informed about the use of cookies for analysis purposes and his consent to the processing of the personal data used in this context is obtained. In this context, reference is also made to this privacy policy. The legal basis for the processing of personal data using technically necessary cookies is Art. 6 para. 1 lit. f GDPR. The legal basis for the processing of personal data using cookies for analysis purposes is Art. 6 para. 1 lit. a GDPR if the user has given consent to this.
The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary for the browser to be recognised even after a page change. We require cookies for the following applications:
(1) Transfer of language settings
(2) Remembering search terms
(3) Remembering general settings for cookies
The user data collected by technically necessary cookies is not used to create user profiles. Analytic cookies are used to improve the quality of our website and its content. Through the analytic cookies, we learn how the website is used and can, thus, constantly optimise our offer. These purposes also constitute our legitimate interest in the processing of personal data in accordance with Art. 6 para. 1 lit. f GDPR. Cookies are stored on the user's computer and transmitted from there to our website. As a user, you therefore have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated on our website, it may no longer be possible to use all functions of the website to their full extent. The transmission of Flash cookies cannot be prevented via the browser settings, but by changing the Flash Player settings.
3. Contact possibility
You are free to contact us at any time by e-mail or via a contact form to express your wishes and objectives. The data voluntarily provided by the user in this case will be stored in our system for processing and deleted after the purpose of processing has been achieved. It will not be passed on to third parties or compared with other data.
4. Data protection for applications and in the application process
Applicant data is collected, stored and processed electronically to process an application procedure. This is particularly the case if the application is made electronically, for example by e-mail. If an employment contract is concluded, the data will continue to be recorded and stored by us in your personnel file in compliance with the legal regulations for the usual organisational and employment relationships. If no employment contract is concluded with the applicant, the applicant's data will be automatically deleted from the database after notification of rejection. Unless there are special legal conditions, such as the burden of proof under the General Equal Treatment Act, which make longer storage necessary or if you have expressly consented to longer storage in the application process.
5. Use of Google Fonts
On this website, you will find the use of Google Fonts. Google Fonts is a service of Alphabet Inc / Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA. Web fonts are intended for browser-based digital texts, which are usually not requested from the local font collection of a computer when a website is opened, but from an external web server and added to the browser. The use of Google Fonts is not authenticated. The website visitor does not send any cookies to the Google Fonts API. Requests to the Google Fonts API are made to resource-specific domains fonts.googleapis.com or fonts.gstatic.com, so your requests for fonts are separate from other information you send to google.com and do not contain any other information. The anonymised request information is deleted after 24 hours. Further information and more detailed explanations can be found under the link: https://policies.google.com/privacy?hl=de
6. Use of Google Maps
We use the Google Maps function on our website. Google Maps is a service of Alphabet Inc / Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA. Google Maps enables us to visualise geographical information. When you visit our website, Google sets a cookie that enables user settings and data to be processed. If you do not delete this cookie manually, it will normally delete itself after a certain period of time. If you do not agree to the processing of your data, you can deactivate the Google Maps service by using the appropriate settings. To do this, you must deactivate the Java script function in your server. However, we would like to point out that you will then not be able to use the Google Maps function to its full extent. Further information and more detailed explanations can be found under the link: https://policies.google.com/privacy?hl=de
V. Rights of the data subject
If we process your personal data, you are a data subject within the meaning of the GDPR and you have the following rights with regard to the controller:
1. Right to information
You can request confirmation from the controller as to whether personal data concerning you is being processed by us. If such processing is taking place, you can request the following information from the controller:
(1) The purposes for which the personal data are processed;
(2) The categories of personal data that are processed;
(3) The recipients or categories of recipients to whom the personal data concerning you has been or will be disclosed;
(4) The planned duration of storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the duration of storage;
(5) The existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
(6) The existence of a right of appeal to a supervisory authority;
(7) All available information on the origin of the data if the personal data are not collected from the data subject;
(8) The existence of automated decision-making including profiling in accordance with Art. 22 (1) and (4) GDPR and - at least in these cases - meaningful information on the logic involved and the scope and intended effects of such processing for the data subject.
You have the right to request information as to whether the personal data concerning you is transferred to a third country or an international organisation. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.
2. Right to rectification
You have a right to rectification and/or completion with regard to the controller if the processed personal data concerning you is incorrect or incomplete the controller must correct it without delay.
3. Right to restriction of processing
You may request the restriction of the processing of your personal data under the following conditions:
(1) If you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
(2) The processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
(3) The controller no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defence of legal claims, or
(4) If you have objected to the processing pursuant to Art. 21 (1) GDPR and it is not yet certain whether the legitimate reasons of the controller outweigh your reasons.
If the processing of personal data concerning you has been restricted. This data - apart from its storage - may only be processed with your consent or for the establishment, exercise or defence of legal claims, for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State. If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.
4. Right to erasure
a) Obligation to delete
You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:
(1) The personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
(2) You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR and there is no other legal basis for the processing.
(3) You object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing or you object to the processing pursuant to Art. 21 (2) GDPR.
(4) The personal data concerning you has been processed unlawfully.
(5) The deletion of personal data concerning you is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the controller is subject.
(6) The personal data concerning you was collected in relation to information society services offered in accordance with Art. 8 para. 1 GDPR.
If the controller has made the personal data concerning you public and is obliged to erase it in accordance with Article 17(1) GDPR, it shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform data controllers who process the personal data that you, as the data subject, have requested them to erase all links to this personal data or copies or replications of this personal data.
Exceptions
The right to erasure does not exist if the processing is necessary
(1) To exercise the right to freedom of expression and information;
(2) For compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or the exercise of official authority vested in the controller;
(3) For reasons of public interest in the area of public health pursuant to Art. 9 (2) (h) and (i) and Art. 9 (3) GDPR;
(4) For archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 (1) GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
(5) For the assertion, exercise or defence of legal claims.
5. Right to information
If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.
You have the right to be informed about these recipients by the controller.
6. Right to data portability
You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to which the personal data has been provided, where;
(1) The processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR and
(2) The processing is carried out by automated means.
In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. The freedoms and rights of other persons must not be impaired by this.
The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or the exercise of official authority vested in the controller.
7. Right of objection
You have the right to object, on grounds relating to your particular situation, at any time. The processing of personal data concerning you is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions.
The controller will no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.
If your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data for such marketing, which includes profiling to the extent that it is related to such direct marketing.
If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes. You have the option of exercising your right to object in connection with the use of information society services - notwithstanding Directive 2002/58/EC - by means of automated procedures using technical specifications.
8. Right to revoke the declaration of consent under data protection law
You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.
9. Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR. The supervisory authority with which the complaint has been lodged shall inform the complainant of the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR. The list of competent data protection supervisory authorities is available at the link
https://www.bfdi.bund.de/DE/Service/Anschriften/anschriften_table.html